When pasting data from another program such as the Internet into a Word document, it is normally a good idea to paste as unformatted text. This removes any source formatting from the copied text.
This can be achieved by using Paste Special rather than a normal paste or Ctrl + V. However if you regularly copy data from the Internet into a Word document you might find the need to use Paste Special each time quite irritating.
Fortunately, Word provides a way for you to change the default paste setting for when pasting data between programs.
Change the Default Paste Setting
In Word 2007;
- Click the Office button and then click the Word Options button
- Select the Advanced category form the list on the left
- Scroll down to the Cut, copy and paste section an choose Keep Text Only from the Pasting from other programs list
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You can also change the default setting for pasting within a Word document, between Word documents or when there is a style definition conflict. It is a good idea to keep the source formatting when pasting within or between Word documents so these settings can be left alone.
- Click Ok to save and close the dialogue box
The procedure for Word 2010 is similar to 2007.
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