Microsoft Project provides many features for the management of resources in a project. It can warn you when a resource is over utilised, list available resources, apply overtime hours, calculate costs and more.

First though you need to define the resources for your project.

It is essential to have a fire evacuation plan. As a trainer I am regularly visiting different offices and other locations. On arrival I need to make myself aware of the emergency evacuation procedures and pass this information onto my delegates.

These diagrams should be kept simple so that it provides clarity at a time when people are not thinking clearly. Too many that I see provide cute but unnecessary detail.

You can create a fire evacuation plan in Visio. Visio provides emergency response shapes that can be added to a floor plan. This diagram can then be printed and displayed in the required areas of a building.

Footnotes are text displayed at the bottom of a page used mainly for references or comments. When footnotes are added to a document in Word they appear in the default font and size. For Word 2010 this is the Times New Roman font and size 10.

The footnote text and reference can be formatted to be consistent with the documents body text or to improve clarity. The footnote separator can also be changed or removed if no longer desired.

A constraint is a restriction on the start or finish date of a task in the project. Setting constraints is useful when external factors affect the start or finish date of a project. For example, vital supplies are not available to begin work on a task until the 10th September.

Every task in a project has a constraint applied to it already – the default As Soon As Possible constraint is applied when scheduling from the project start date, and the As Late As Possible constraint is used when scheduling from the project finish date.

These constraints are often not considered true constraints. They indicate that the task follows the working calendar, duration and task dependencies.